Position Title: Accounting & Payroll Clerk

Reports to: Director of Finance

Employee Classification: Regular, full-time, exempt, salary

Hours: Flexible work hours, 40 hours per week

Compensation:$49,194-$55,368 based on experience

Benefits: Generous 90% employer-paid medical, dental, and vision insurance; 401K plan with employer match; subsidized transit pass; cell phone reimbursement; paid time off & 14 paid holidays annually. 

 

Requires some regular duties be performed in-person at the APANO offices, other duties may be performed remotely until further notice

 

About APANO: 

APANO (the Asian Pacific American Network of Oregon) unites Asians and Pacific Islanders to build power, develop leaders, and advance equity through organizing, advocacy, community development, and cultural work. We envision a just world where Asians and Pacific Islanders and communities who share our aspirations and struggles have the power, resources, and voice to determine our own futures, and where we work in solidarity to drive political, social, economic, and cultural change. APANO has a 501(c)(3) organization called APANO Communities United Fund (APANO CUF) and works closely with its affiliate 501(c)(4) organization, APANO. 

 

Position Description: 

The Accounting & Payroll Clerk ensures APANO’s daily transactions are collated and presented to our external accounting firm to guarantee an accurate and timely month-end close. They will also assist the Director of Finance in the accurate and timely filing of C3 and C4 payroll functions. This individual will join a growing, seasoned team of member-leaders and staff working to win concrete change in the lives of Asian and Pacific Islanders in Oregon and beyond. 

 

Fiscal Process Management (80%)

  • Be primarily responsible for Accounts Payable & Accounts Receivable processes:
    • Implement and manage proper fiscal controls around all AP and AR processes
    • Learning, understanding, and adhering to APANO’s chart of accounts, ensuring proper coding of revenue and expenditures and communicating with non-fiscal staff on use of coding for grant tracking purposes. 
    • Accurately separating revenue and expenditures for APANO’s C3 and C4 organizations.
    • Organizing deposits and providing coding and back-up documentation to external accounting firm.
    • Working closely with the Director of Finance to make sure accurate invoices are distributed each month.
    • Researching past due payments and following up on past due accounts with the direction of relevant program staff.
    • Organizing vendor invoices and posts in Bill.com, providing supporting documentation to guarantee vendors are paid in an accurate and timely fashion.
    • Ensuring all credit card transactions are fully supported, documented, and coded to guarantee a timely month-end reconciliation.
    • Following and obtaining proper approval for all APANO expenditures.
    • Creating systems to track, manage, and improve records management inter- departmentally and with the external accounting firm.
  • Work with external Bookkeepers to ensure timely and accurate monthly close
  • Support annual audit processes and periodic funder audits

 

Payroll (20%)

  • Bi-weekly payroll processing for 30+ employees:
    • Working in concert with the Director of Finance to ensure accurate and timely payroll processing through ADP/Rippling.
    • Maintaining timesheet collection, with proper coding to grants and contracts.
    • Adhering to APANO’s employment policies and procedures.
    • Assisting with tracking and recording PTO.
    • Distributing paychecks as needed.
    • Coordinating with the external accounting firm to ensure timely preparation and filing of W2s/W3s and 1099s/1098s.

 

The ideal candidate will have the following qualifications, skills, and experience:

 

Required:

  • Minimum of Associates Degree in Accounting from an accredited college or university, or equivalent experience
  • Minimum one year of experience in nonprofit fund accounting
  • Thorough understanding of accrual accounting and Generally Accepted Accounting Principles (GAAP) and experience implementing and managing appropriate fiscal controls
  • Experience preparing for and supporting fiscal audits
  • Strong organizational, customer service, and communication skills
  • Ability to manage competing priorities and manage timelines
  • Strong written and verbal communication skills
  • Strong team player able to work effectively with colleagues across various teams
  • Intermediate-level knowledge of Google Suite and Microsoft Office Suite, including Excel
  • A commitment to APANO’s mission, vision, and values and to helping build a healthy workplace culture

 

Preferred, but not required:

  • Minimum Bachelor’s Degree in Accounting or related field
  • Knowledge of Bill.com and Jotform functions
  • Respect for and demonstrated experience working with Asian Pacific Americans 
  • Asian and/or Pacific Islander language proficiency, both spoken and written
  • Commitment to  APANO’s mission, vision, values, and strategic plan, including an understanding of the role of grassroots community organizing in social change and movement building

 

How to Apply

Priority review will be given to applications submitted by Monday, April 11, 2022. This position will be open until filled. To apply, email your complete application to jobs@apano.org with the subject line “Accounting & Payroll Clerk.”

 

Complete applications include:

  • Cover letter (1 pages max) clearly outlining the specific skills and knowledge you bring to the job and how they are a good fit with the responsibilities of the position.  
  • A resume detailing relevant experience, work history, education and accomplishments.
  • If you proceed to a final round of review, we will ask for 3 references with contact information and your relationship to the reference. (You may include these references in your initial application, but it is not required.)

 

  • APANO and APANO Communities United Fund are actively seeking to increase representation and develop the leadership of women, LGBTQ people, people with lived experience of economic injustices, and other underrepresented groups, including diverse API communities, both within the organization and the broader racial justice movement in Oregon and API communities. APANO and APANO Communities United Fund are equal opportunity employers. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected classification.