Position Title: Accounting & Payroll Manager

Reports to: Director of Finance

Employee Classification: Regular, full-time, exempt, salary

Hours: Flexible work hours, 40 hours per week

Compensation: $49,194-$60,502 based on experience

Benefits: Generous 90% employer-paid medical, dental, and vision insurance; 401K plan with employer match; subsidized transit pass; work from home stipend; paid time off & up to 14 paid holidays annually.

May require some regular duties be performed in-person at the APANO offices, other duties may be performed remotely until further notice.

About APANO CUF: 

APANO Communities United Fund (APANO CUF) is Oregon’s oldest and largest statewide Asian and Pacific Islander (API) organizing and advocacy group, with a legacy of policy wins and innovative community programs.  APANO CUF is a 501c3 organization, affiliated with APANO, a 501c4 organization, working to achieve our larger vision of a just world where Asians and Pacific Islanders and communities who share our aspirations and struggles have the power, resources, and voice to determine our own futures, and where we work in solidarity to drive political, social, economic, and cultural change. APANO CUF unites Asians and Pacific Islanders to build power, develop leaders, and advance equity through organizing, advocacy, community development, and cultural work.

Position Description:

The Accounting & Payroll Manager has primary responsibility for the day to day accounts payable and accounts receivable transactions, procedures, and bookkeeping, and the processing of biweekly payroll for APANO Communities United Fund (501c3) and APANO (501c4). This position works closely with the Director of Finance to ensure a timely monthly close, with transactions accurately coded to a variety of programs and funding streams. This individual will join a growing, seasoned team of member-leaders and staff working to win concrete change in the lives of Asian and Pacific Islanders in Oregon and beyond.

Fiscal Process Management (80%)

  • Be primarily responsible for management of Accounts Payable processes

    • Invoice entry and management in Bill.Com

    • Transfer of data from Bill.Com to accounting software

    • Other AP Bookkeeping entries

    • Collect and maintain W9 documentation from vendors and manage annual 1099 reporting.

  • Manage employee purchasing and reimbursement processes

    • Oversee employee credit card and purchasing card processes

    • Monthly reconciliation of credit and purchasing card accounts, including bookkeeping entries

  • Manage Cash Receipts and Accounts Receivable processes

    • Ensure proper controls and procedures around handling and deposits of incoming checks and cash

    • Ensure all receipts are properly attributed to designated program areas or receivables and are accurately entered into accounting software

  • Work closely with Director of Finance and program staff to ensure proper fiscal management of a variety of government and private grants and contracts

    • Accurate coding of all transactions to correct programs and funding streams

    • Ensure all expenditures are allowable, and adequate supporting documentation is provided

    • Ensure timely invoicing of funders

  • Support annual audit processes and periodic funder audits

Payroll (20%)

  • Twice monthly payroll processing for 30+ employees:

    • Working in concert with the Director of Finance to ensure accurate and timely twice-monthly payroll processing through third party payroll services provider

    • Ensure employees are completing web-based timesheets, and supervisors are approving, in a timely and accurate manner

    • Assisting with tracking and recording PTO

    • Distributing paychecks as needed

The ideal candidate will have the following qualifications, skills, and experience:

Required:

  • Minimum of Associates Degree in Accounting from an accredited college or university, or equivalent experience

  • Thorough understanding of accrual accounting and Generally Accepted Accounting Principles (GAAP) and experience implementing and managing appropriate fiscal controls

  • Advanced knowledge of Quickbooks

  • Experience managing payroll

  • Demonstrated ability to excel in a primarily remote and paperless work environment

  • Tech savvy – ability to quickly learn new software; knows how to use help features and tech support options to solve basic problems and can provide basic support for other staff using finance applications such as Bill.Com or purchasing card websites/apps.

  • Ability to manage competing priorities and manage timelines

  • Strong written and verbal communication skills

  • Strong team player able to work effectively with colleagues across various teams

  • Intermediate-level knowledge of Google Suite and Microsoft Office Suite, including working with pivot tables and look-up functions in Excel

  • A commitment to APANO CUF’s mission, vision, and values and to helping build a healthy workplace culture and an understanding of the role of grassroots community organizing in social change and movement building

Preferred, but not required:

  • Bachelor’s Degree in Accounting or related field

  • Bookkeeping experience in a non-profit setting

  • Knowledge of Bill.com and Jotform functions

  • Knowledge of Fund Accounting Software

  • Experience preparing for and supporting fiscal audits

How to Apply

Priority review will be given to applications submitted by September 6, 2022. This position will be open until filled. To apply, email your complete application to jobs@apano.org with the subject line “Accounting & Payroll Manager”

Complete applications include:

  • Cover letter (1 pages max) clearly outlining the specific skills and knowledge you bring to the job and how they are a good fit with the responsibilities of the position.

  • A resume detailing relevant experience, work history, education and accomplishments.

  • If you proceed to a final round of review, we will ask for 3 references with contact information and your relationship to the reference. (You may include these references in your initial application, but it

APANO and APANO Communities United Fund are actively seeking to increase representation and develop the leadership of women, LGBTQ people, people with lived experience of economic injustices, and other underrepresented groups, including diverse API communities, both within the organization and the broader racial justice movement in Oregon and API communities. APANO and APANO Communities United Fund are equal opportunity employers. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected classification.