Position Title: Community Space Manager

Reports To: Cultural Strategy Direct

Employee Classification: Salary Position

Hours: 1.0 Full Time Equivalent (40 hours/week)

Compensation: $54,813-$67,474, based on experience

Benefits: Generous 90% employer-paid medical, dental, and vision insurance, 401K plan, subsidized transit pass, work from home stipend, professional development opportunities, paid time off starting at three weeks per year, up to 14 paid holidays annually, and flexible family-friendly schedule.

About APANO Communities United Fund

APANO Communities United Fund unites Asians and Pacific Islanders to build power, develop leaders, and advance equity through organizing, advocacy, community development, and cultural work. We envision a just world where Asians and Pacific Islanders and communities who share our aspirations and struggles have the power, resources, and voice to determine our own futures, and where we work in solidarity to drive political, social, economic, and cultural change. APANO Communities United Fund (CUF) is a 501(c)(3) organization that works closely with its affiliate 501(c)(4) organization, APANO. 

About the Position

APANO CUF is looking for a motivated, organized, and creative individual to manage the Orchards of 82nd (O82) Community Space, a 3,000 sq. ft. space adjacent to APANO’s office in the Jade District in Southeast Portland. The ideal candidate should be social justice and community oriented, and be excited to work in and continue to build a dynamic, queer-friendly, multi-ethnic, inter-generational organization. This individual will be a results-oriented, responsive, responsible, self-aware, dynamic, and passionate person who values and practices direct communication with colleagues and community members.

The Community Space Manager is primarily responsible for managing the O82 Community Space for community events, private rentals, and revenue-generating events. This position supervises the Community Space Coordinator and is expected to be regularly onsite for management duties. While the general working hours for this position are Monday-Friday, 9am-5pm, some night and weekend availability is required to support O82 Community Space events.

The O82 Community Space has been closed since March 2020 for public event rentals, and the space is currently used for limited, APANO staff-led events. The Community Space Manager will work in conjunction with the Cultural Strategy Director, Co-Executive Directors, HR, and Operations to brainstorm, create, and implement a plan and appropriate timeline for the O82 Community Space’s reopening for public event rentals.

Position Responsibilities

Community Space Management (40%)

  • Manage the O82 Community Space, commercial kitchen, and other associated locations at the Orchards of 82nd.
  • Manage the Community Space booking system and calendar for internal meetings, community events, third-party rentals, and other activities in the space.
  • Maintain licensing and all applicable local, state, and federal laws governing a public community space.
  • Maintain inventory of furniture, supplies, and other equipment, ordering materials and organizing repairs as needed.
  • Manage, coordinate, and supervise Community Space staff. 
  • Answer incoming phone calls, e-mails and inquiries about the community space and resources available to the public.
  • Develop annual budgets, provide regular reports on attendance, evaluation, and earned income, and ensure that the Community Space meets revenue benchmarks.
  • Write and update policy, procedures, and protocols including but not limited to community space operations, commercial kitchen operations, and safety protocols. 
  • Regularly audit and evaluate Community Space usage to ensure events and services are in alignment with APANO’s mission, vision, and values, and in service to the community.
  • In the event of future unforeseen Community Space closures, support the intent of the Community Space by designing and sharing resources for community members to virtually gather and remain connected with one another.

Event Oversight, Sales, and Support (40%)

Before the O82 Community Space is open for public event rentals:

  • Work in collaboration with the Cultural Strategy Director, Co-Executive Directors, HR, and Operations to envision and gather feedback on how the usage of the Community Space can best align with APANO’s mission and values, balancing revenue generation, community needs, and staff capacity.
  • Brainstorm, create, and implement a safe, mission-aligned plan and timeline for the Community Space’s reopening for public event rentals.

After the O82 Community Space is open for public event rentals:

  • Contribute to the development and production of annual APANO events such as East Portland Arts & Literary Festival, Jade Night Market, Voices of Change, Resilience Series, Liberation in Practice, and others. 
  • Market, sell, and tour the Community Space for community-based events and third-party, private events.
  • Handle customer experience including intake inquiries, contracts, providing feedback on event design, invoicing and collection of rental fees, and ensuring that clients have what they need for a successful event.
  • Review and update rental fee strata depending on market rate and organizational relationships. 
  • Ensure all events align with health and safety regulations and crowd management.

Programs & Committees (10%)

  • Support Resilience Series gatherings (free, BIPOC-only educational and empowerment series) and Liberation in Practice (events during Asian Pacific American Heritage Month). 
  • Participate in Safety Committee meetings, and support the development of Community Space and APANO-wide safety protocols and procedures.
  • Participate in one cross-programmatic committee, such as Disability Justice Committee, Organizational Development Team, and/or BIPOC Solidarity Committee.

Required Qualifications

The Community Space Manager will have:

  • 5+ years of experience managing event or community spaces, liaising with diverse clients, and managing budgets and associated reports. 
  • Management experience organizing calendars, maintaining CRM software, processing payments, and executing contracts.
  • Experience with audio/visual technology including microphones, projects, screens, and sound systems. 
  • Skill and flexibility in working with staff, guests, and the public, and the ability to gracefully navigate interactions with people from a variety of racial, socioeconomic, and linguistic backgrounds.
  • Strong communication skills (both written and verbal) with ability to connect across multiple varied audiences.
  • The ability to work on a deadline and maintain close communication and coordination with supervisor, co-workers and volunteers with minimal supervision, and the capacity to create and confidently move forward a complex agenda.
  • A problem-solving and entrepreneurial spirit to manage, balance, and determine priorities within a space that aims to both serve the community and generate revenue.
  • Deep commitment to APANO’s mission and strategic plan.
  • Current COVID vaccination, the ability to acquire a Multnomah Food Handlers Card and Oregon OLCC Server Permit, and the ability to lift up to 40 pounds from a standing or squatting position.
  • Valid driver’s license with ability to pass a background & motor vehicle record (MVR) check.
  • Must be of legal drinking age in the US.

Preferred Qualifications

  • Professional experience producing public events and managing a commercial kitchen. 
  • Understanding and experience with community organizing, civic engagement and/or policy advocacy.
  • Spoken and written fluency in a second language.
  • Familiarity with the Microsoft Office Suite, Google Suite, and Adobe Suite.

How to Apply

Priority review will be given to those who submit their completed applications by Friday, July 1 at 5:00 PM Pacific Time. Applications should be emailed as an attached document (PDF preferred) to jobs@apano.org with subject line “Community Space Manager”.  

Complete applications include:

  • Cover letter (1 page max) clearly outlining the specific skills, knowledge, and experience you bring to the job and how those are a good fit with the responsibilities of the position.  
  • A complete resume (2 pages max) detailing relevant experience, work history, education and accomplishments.
  • [If advanced to finalist stage] 3 references, with contact information, and your relationship to the reference                                                                                                                                                                                                                                                                                                                                            APANO and APANO Communities United Fund are actively seeking to increase representation and develop the leadership of women, LGBTQ people, people with lived experience of economic injustices, and other underrepresented groups, including diverse API communities, both within the organization and the broader racial justice movement in Oregon and API communities. APANO and APANO Communities United Fund are equal opportunity employers. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected classification.