Development Coordinator

Position Title: Development Coordinator
Reports To: Development Director
Employee Classification: Regular, Exempt
Hours: 1.0 Full Time Equivalent (40 hours/week)
Compensation: $22.70-$25.55/hr depending on experience

Benefits: 90% employer-paid medical, dental, vision insurance, 401K plan with employer contribution, transit subsidy, Work from home stipend, paid professional development opportunities, paid time off starting at three weeks per year, up to 14 paid holidays annually, and flexible family-friendly schedule.

Organization Description:

APANO Communities United Fund (CUF) and APANO Action Fund (AF) unite Asians and Asian Americans to build power, develop leaders, and advance equity through organizing, advocacy, community development, and cultural work. We envision a just world where Asians and communities who share our aspirations and struggles have the power, resources, and voice to determine our own futures, and where we work in solidarity to drive political, social, economic, and cultural change.

APANO CUF is a 501(c)(3) organization with an annual budget of $6 million, and works closely with its affiliate 501(c)(4) organization, APANO AF , with an annual budget of $250,000. The Development Coordinator supports fundraising for both entities.

Position Description:

The Development Coordinator will play a key role in managing APANO and APANO Action Fund’s development program and ensuring the organizations raise the resources they need to pursue their mission and vision in a values-aligned way.

The Development Coordinator will support on engaging with individuals, recurring donors, major donors, corporate and other organizational partners to invest in the future direction and financial sustainability of the organizations.

They will be part of the Development Team, collaborating with the Development Director and Development Intern, and working alongside other organizational leaders to deepen our engagement with our community, donors, and partners, and strengthen our financial sustainability and flexibility.

Primary Responsibilities:

Event & Campaign Management (40%)

● Support annual fundraising campaigns and major events to reach campaign targets. Major campaigns include End of Year giving (November-December) and Voices of Change, a fundraising event in May for Asian and Pacific Islander Heritage Month. Smaller campaigns will be in March and July with specific donor audiences.

● Coordinate internal and external collaborators, including program staff, organizational leadership, event consultants/staff, external consultants, and event partners.  

● Support in building and managing campaign budgets and timelines.

● Facilitate sessions where multi-disciplinary teams create content and themes for campaigns as well as manage logistics for our fundraising event in May.

● Cultivate campaign partnerships, including with sponsors and small business partners, taking detailed meeting notes, and interactions in excel and/or Every Action

● Work with the Communications Team to develop and roll out campaign communications, including creating timeframes, budgeting and drafting content.

Donor and Sponsor Stewardship (20%)

● Lead prospecting, cultivating, soliciting, and appreciating donors and sponsors.

● Maintain and ideally grow our base of supporters and deepen engagement.

● Maintain donor management system and information/documentation on supporters; utilize data to inform outreach and engagement strategies.

● Provide data and reports to support data driven decision making.

● Communicate promptly with inquiries, requests, or outreach and provide timely acknowledgement letters to donors.

● In consultation with the Development Team, ensure individual giving and sponsorship processes and sources align with organizational mission and values.

● Work with staff and boards of directors to connect with and cultivate contacts, donors, sponsors, and other partners seeking to support the organizations.

Grant Support (20%)

● Manage tracker for grant submissions through communication and requesting updates from programs.

● Assist with admin tasks regarding saving grant letters and documenting other communications

● Support programs and Development team with grant writing including organizational support for program specific grants with drafting and final review.

● Partner with the Development Director on general operating grants in reviewing, timeframes, and drafting responses

Fundraising strategy, administration and supervision (20%)

● Analyze and share information about giving and campaigns to the Development Team and full staff. Provide information and documentation on giving to the Finance Team.

● In partnership with organizational leadership and the Development Team, create, track, and report on annual fundraising and campaign targets.

● Be the main contact for in-kind donation requests and follow ups with donors and corporate giving.

● Support the Development Intern. Includes leading collaboration on projects, touching base on timelines, and assisting with allocating responsibilities.

● As needed, support overall Development Team initiatives, including supporting grant applications, reports, etc. or supporting partners organizations’ fundraising efforts.

Required Qualifications:

● Ability to engage and communicate effectively with different audiences, including community members, staff, board, funders, donors, sponsors, and other stakeholders.

● Strong project management and event management skills with the ability to set and track goals and adjust to changing circumstances.

● Ability to be organized and prioritize across multiple concurrent initiatives and coordinate multiple teams and stakeholders.

● Strong team player able to work effectively with colleagues across various teams.

● Strong written and verbal communication skills in English.

● Ability to manage and analyze data.

● Strong team leader able to supervise, support, and hold accountable team members.

● Respect for and demonstrated experience working with Asians and Pacific Islanders, andunderstanding of issues affecting Asian and Pacific Islander communities.

● Commitment to APANO’s mission, vision, and values and to building a healthy workplace culture.

Preferred qualifications:

● Experience with customer relationship management (CRM) systems, specifically EveryAction, Greater Giving or Voter Activation Network.

● Understanding of and/or experience with community organizing, civic engagement, policy advocacy, and/or community development.

● Prior experience in nonprofit fundraising (preferably 1+ years)

● Knowledge of funding-related compliance requirements between 501c3 and 501c4 organizations

How to Apply

Applications will be reviewed upon receipt and this position will be open until filled. Priority will be given to applicants who submit their application by Dec 16, 2024 [by 11:59 pm]. Applications should be emailed as an attached document (PDF preferred) to jobs@apano.org with subject line “Development Coordinator”.  

Complete applications include:

● Cover letter (1 page max) outlining the specific skills, knowledge, and experience you bring to the job and how those are a good fit with the responsibilities of the position.  

● A complete resume (2 pages max) detailing relevant experience, work history, education and accomplishments.

APANO Communities United Fund and APANO Action Fund are actively seeking to increase representation and develop the leadership of women, LGBTQ+ people, people with lived experience of economic injustices, and other underrepresented groups, including diverse API communities, both within the organization and the broader racial justice movement in Oregon and API communities. APANO Communities United Fund and APANO Action Fund are equal opportunity employers. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected classification.

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